Document Controller – Abu Dhabi | Unicorn Electrical Works

Company Overview:

Unicorn Electrical Works is a premier, highly successful industrial engineering contractor, elite MEP infrastructure specialist, and leading sub-station development firm expanding its high-performance administrative support infrastructure in Abu Dhabi, United Arab Emirates. Built upon world-class quality assurance models, rigid structural auditing protocols, and progressive information management systems, the enterprise commissions complex commercial power grids, directs large-scale industrial electrical installations, and ensures absolute compliance with Abu Dhabi Distribution Company (ADDC) standards, federal engineering codes, and international document control benchmarks.

Job Description:

We are executing a strategic professional appointment within our central project operations division and are seeking a methodical, highly detail-oriented Document Controller to govern technical drawing repositories and direct complex material submittal pathways across our Abu Dhabi projects. Configured for systematic administrative specialists who possess a sharp command of electronic filing parameters and excel at managing the information flow between site squads and client panels, this full-time track focuses on accelerating transmittal processing speeds, auditing master data records, and maximizing project compliance indices under our integrated corporate management framework.

🔹 Key Responsibilities:

• Maintain, catalog, and archive complex project blueprints, technical schematics, submittal dossiers, and official correspondence inside a centralized depository.
• Control drawing revision levels meticulously, verifying that obsolete blueprints are pulled and the latest approved records are distributed.
• Prepare, dispatch, and monitor comprehensive logs for engineering submittals, incoming/outgoing transmittals, Requests for Information (RFIs), and site minutes.
• Coordinate directly with consultant architects, civil engineering heads, project leads, and client interfaces to expedite technical sign-offs.
• Manage a dual data matrix comprising indexed cloud folders and structured physical file vaults with absolute accuracy and confidentiality.
• Enforce quick retrieval indexes, enabling project managers to query historical correspondence or material data logs smoothly.
• Support general administrative operations, tracking formatting compliance across external company letters and layout files.

🔹 Requirements:

• Bachelor’s Degree in any relevant business, administration, or engineering discipline from a fully accredited academic institution.
• A minimum of 1 to 2 years of verified, high-performance professional history operating an administrative desk, running document control tracks, or managing blueprint databases; entry-level graduates showing strong systematic capabilities are also highly encouraged to apply.
• Advanced administrative data literacy with extensive practical capability deploying MS Office applications (Word, Outlook, PowerPoint) and configuring database tracking logs, file registers, and numerical matrices inside MS Excel spreadsheets.
• Deep, comprehensive operational knowledge across the following primary functional dimensions:
  • Document control systems logic, metadata tagging protocols, revision control methods, and access rights management.
  • Project documentation handling, processing loops for RFIs, engineering submittal flows, transmittal forms, and variation orders.
  • Electronic Filing Systems (EDMS), folder path hierarchy mapping, cloud permissions, and backup storage routines.
  • Records management standards, archiving guidelines, document life-cycle tracking, and secure deletion practices.
• Outstanding structural coordination talents, an exceptional attention to alpha-numeric accuracy, strong written English communication skills, a highly organized task-driven mindset, and the capability to function smoothly under engineering deadline pressures.

What We Offer:

• Competitive baseline fixed monthly salary package structured from AED 5,000 to 6,000, determined entirely by past administrative case defenses, system organization tests, and data entry assessments during panel interviews.
• An elite opportunity to capture informational custody and run the core data infrastructure for a respected, rapidly expanding engineering contractor.
• Stable career advancement pipelines supported by active project expansions and clear internal tracks for lead document controllers, project coordinators, administration office managers, or specialists moving toward corporate operations or corporate hr jobs and administrative recruitment networks.