Admin/Receptionist – Dubai | Estera Dubai

Company Overview:

Estera Dubai is a premier, highly successful corporate operations firm, elite business management agency, and leading regional innovator in high-performance administrative frameworks expanding its operations infrastructure in Dubai, United Arab Emirates. Built upon world-class service metrics, rigid office organization benchmarks, and progressive corporate consulting practices, the enterprise directs premium workplace management strategies, coordinates cross-departmental administrative pipelines, and ensures absolute corporate alignment with international operational standards, municipal business licensing rules, and federal office compliance frameworks.

Job Description:

We are executing a strategic professional appointment within our core front-office division and are seeking a highly organized, professional Admin/Receptionist to govern visitor relations pipelines and direct front-line administrative workflows in Dubai. Configured for systematic office specialists who possess an advanced operational command of corporate productivity software and excel at maintaining structured records within fast-moving business environments, this full-time track focuses on accelerating front-desk response velocities, auditing supplier documentation files, and maximizing office compliance metrics under our unified corporate management framework.

🔹 Key Responsibilities:

• Manage daily front office and corporate reception activities, keeping the visitor reception zone perfectly organized and professional.
• Welcome incoming business clients, verify identification records, and route corporate telephone inquiries to appropriate divisions.
• Provide high-quality administrative backing and structured back-office support across diverse internal corporate departments.
• Coordinate efficiently between distinct operational teams to ensure smooth workspace continuity and seamless business operations.
• Assist with ongoing office procurement loops, tracking supply request sheets and managing vendor communications.
• Maintain highly accurate records, incoming corporate mail indexes, digital document archives, and office correspondence logs.
• Support executive management teams with structured appointment scheduling, calendar adjustments, and administrative task lists.
• Ensure absolute alignment with internal office management policies, guest security protocols, and corporate data handling rules.

🔹 Requirements:

• Bachelor’s Degree in Business Administration, Human Resources Management, or a directly matching corporate business field from an accredited academic institution is preferred.
• A minimum of 2 to 5 years of verified, high-performance professional history running a front-office desk, managing executive office suites, or supervising corporate admin channels, with preferred candidate priority given to female applicants who are available for immediate operational joining in Dubai.
• Advanced digital workspace data literacy with sharp capabilities generating office asset tables, tracking inventory sheets, and formatting text documents inside Microsoft Excel and Microsoft Word.
• Deep, comprehensive operational knowledge across the following primary functional dimensions:
  • Microsoft Word, Excel, PowerPoint, and Outlook capabilities, document formatting, database records filtering, and schedule mapping.
  • General office administration procedures, reception etiquette rules, multi-line telephone routing, and courier processing logic.
  • Basic understanding of Human Resources processes, employee record archiving, onboarding documentation steps, and corporate hr jobs tracking pipelines.
  • Basic understanding of Information Technology operations, local hardware setups, digital network troubleshooting, and communication links.
  • Basic understanding of Finance and accounting procedures, petty cash verification tracking, expense logging, and basic invoice filing.
  • Records management practices, digital scanning workflows, confidential file storage rules, and corporate audit trail maintenance.
• Outstanding corporate communication talents, sharp structural troubleshooting habits under fast-moving office routines, exceptional attention to clerical detail, a warm professional presentation, and a deeply collaborative workspace attitude.

What We Offer:

• Competitive baseline fixed monthly salary package structured from AED 3,000 to 4,000, determined entirely by past administrative portfolio defense, live workplace scenario simulations, and digital document formatting challenges during panel interviews.
• An elite opportunity to capture total operational custody over front-line corporate services within an expanding enterprise group.
• Stable career advancement pipelines supported by corporate expansion and clear internal channels for senior administrative supervisors, executive assistants, office operations managers, or specialists moving toward internal personnel logistics.