Admin Executive – Dubai | Sterlings Infra Contracting L.L.C.

Company Overview:

Sterlings Infra Contracting L.L.C. is a premier, highly successful civil engineering corporation, elite infrastructure contracting provider, and leading regional innovator in high-performance structural developments, large-scale commercial builds, and integrated project administration frameworks expanding its office operations divisions in Dubai, United Arab Emirates. Built upon world-class operational metrics, rigid construction compliance parameters, and progressive capital deployment structures, the corporation governs heavy construction operations, coordinates multi-tiered subcontractor pipelines, and ensures absolute organizational alignment with municipal project safety codes, federal corporate laws, and modern administrative directives.

Job Description:

We are executing a strategic professional appointment within our core corporate governance branch and are seeking a motivated, well-organized Admin Executive to govern day-to-day office administration pipelines and direct project coordination pathways in Dubai. Configured for systematic administrative solutions builders who possess an exceptional command of document control systems and excel at managing transactional data loops within fast-moving engineering environments, this full-time track focuses on accelerating reporting velocities, auditing compliance records queues, and maximizing operational data precision across our integrated civil construction divisions.

🔹 Key Responsibilities:

• Manage daily corporate administrative functions, front-office workflows, and basic facility maintenance operations seamlessly.
• Prepare, organize, and maintain highly accurate, multi-tiered company documentation systems and engineering record databases.
• Coordinate directly with internal procurement, estimation, and site project departments to guarantee smooth operational workflow loops.
• Assist senior leadership with strategic administrative reporting runs, sub-contractor file verifications, and document management tracks.
• Support field project teams with centralized office coordination, professional correspondence tracking, and inter-departmental communication tasks.
• Maintain meticulously organized digital and physical filing systems while ensuring absolute organizational compliance with civil labor frameworks.
• Reconcile daily administrative logs, tracking staff attendance files, office material inventory tables, and courier distribution registries systematically.

🔹 Requirements:

• Bachelor’s Degree or specialized Diploma in Business Administration, Office Management, or a matching administrative discipline, establishing a solid conceptual command of organizational behavior, corporate communication frameworks, and commercial record logic.
• Proven high-performance professional history driving administrative operations or office coordination workflows, with a mandatory, non-negotiable requirement for prior tenure inside a verified United Arab Emirates contracting or civil construction company. Female candidates are preferred to meet specific operational requirements, with immediate readiness for workspace deployment in Dubai.
• Advanced technical workspace data literacy with sharp capabilities organizing staff deployment logs, tracking equipment lists, and cataloging compliance registers inside Microsoft Excel and general Microsoft Office applications.
• Deep, comprehensive operational knowledge across the following primary functional dimensions:
  • Office administration methods, advanced document management setups, and standardized corporate record-keeping practices.
  • Word processing, complex spreadsheet calculations, presentation building, and professional email correspondence platforms.
  • Administrative coordination workflows, material requisition tracks, and compliance parameters within the civil contracting industry.
• Outstanding verbal articulation, writing, and interpersonal talents, sharp analytical problem-solving habits under compressed project timelines, absolute attention to data detail, and a highly polished professional attitude under a unified corporate management framework.

What We Offer:

• Competitive baseline fixed monthly salary package structured from AED 5,000 to 6,000 (adjusted from the minimum level to a maximum gap of 1,000 AED as per structural guidelines), determined entirely by past administrative portfolio defense, live spreadsheet engineering tests, and corporate case study challenges during panel interviews.
• An elite opportunity to capture total operational custody over core document control channels, administrative registries, and coordination loops within a major infrastructure group.
• Stable career advancement pipelines supported by major structural projects and clear internal channels for senior administrative directors, regional office managers, executive assistants, or specialists moving toward organizational training and internal hr jobs networks.