Event and Admin Coordinator – REMOTE, United States | Swooped

Company Overview:

Swooped is a dynamic digital infrastructure and technology enterprise dedicated to driving innovation, seamless project management, and scalable organizational growth.

Job Description:

The Event and Admin Coordinator will manage end-to-end event planning for global conferences, oversee logistical vendor coordination, and provide comprehensive executive administrative support.

Key Responsibilities:

• Manage end-to-end event project planning and execution for global conferences and company events.
• Develop and maintain event playbooks, schedules, venue details, and logistical documentation.
• Research and evaluate event opportunities based on business value, costs, and strategic goals.
• Support contract negotiations and coordinate event requirements with vendors and partners.
• Support the CEO’s Executive Assistant with administrative tasks, expense tracking, and scheduling.

Requirements:

• Experience in event coordination, administration, operations, or project management.
• Strong organizational skills with excellent attention to detail.
• Ability to manage multiple projects, deadlines, and priorities in a fast-paced environment.
• Strong communication skills with the ability to coordinate across stakeholders.
• Ability to work effectively in a fully remote environment.

What We Offer:

• Competitive annual salary ranging between $60,000 and $70,000.
• 100% remote work environment with unlimited paid time off.
• Fully covered health, dental, and vision insurance options for employees and families.